Your AR team, amplified by AI
Otto unifies every payment email, open invoice, and customer record — then drafts for review or runs routine follow-ups on autopilot, escalating exceptions to your team. Cut 15+ hours of AR work every week without adding headcount.
Free during early access. No credit card required.
Your AR team is not slow. The workflow is broken.
Growing finance teams do not lose hours because they lack effort. They lose hours because every payment conversation requires context from five disconnected systems before anyone can send a confident reply.
AR conversations are scattered
Payment emails live across billing@, ar@, personal inboxes, forwarded threads, and one-off customer replies.
Every reply requires detective work
Your team checks the ERP, old threads, spreadsheets, notes, attachments, and payment history before answering.
Follow-ups depend on memory
Slow payers, promises to pay, disputes, and high-touch accounts are tracked manually — until something slips.
The same emails get rewritten all week
Invoice requests, payment reminders, statement follow-ups, and dispute acknowledgements become repetitive busywork.
Centralized inbox, ERP context, AI triage, automated follow-ups, and human escalation for exceptions.
AI built for accounts receivable
From AI copilot to AR autopilot
Otto is not a chatbot bolted onto email. AI sits on top of your inbox, ERP data, and workflow rules so teams can review drafts when they want control — or let autopilot run routine collections and surface only the issues that need a person.
Understands the thread
Classifies AR emails, detects disputes and payment promises, and summarizes what happened.
Uses workflow rules
Routes routine follow-ups through deterministic cadences so your process stays controlled.
Drafts or sends the next action
Writes replies with invoice numbers, balances, due dates, and payment history — or sends approved routine steps automatically.
Escalates what needs a human
Disputes, high-touch customers, unusual replies, and risky exceptions surface for human review instead of disappearing into automation.
Otto operator loop
Draft, automate, or escalate based on your rules.
Start with draft review, then let Otto run routine follow-ups end-to-end by customer tier, scenario, or workflow. Exceptions still surface to the team with a complete audit trail.
Everything in one place
What Otto takes off your team's plate
The product promise is simple: give AR teams the context, automation, and exception handling they need before another follow-up slips.
Triage every AR email
Bring Gmail, Outlook, shared inboxes, and forwarded threads into one AR queue — classified by invoice request, dispute, payment confirmation, and more.
Know the account instantly
Open invoices, payment history, risk, promises to pay, and recent conversations appear beside every thread before anyone writes a reply.
Draft, send, or escalate
Otto can draft invoice-aware replies for review, send approved routine follow-ups automatically, or escalate sensitive issues to a human.
Connect the system of record
Sync customers and invoices from NetSuite, QuickBooks Online, or CSV so every payment conversation is grounded in real financial data.
Run autopilot workflows
Automate reminder cadences end-to-end for routine accounts while VIP, disputed, or high-risk customers stay in a manual review lane.
Coordinate the team
Claim conversations, assign owners, tag disputes or churn risk, and keep a shared audit trail of what happened and who is handling it.
Works with your existing stack
Otto sits on top of the systems you already use
Your ERP remains the source of truth. Your inbox remains the front door. Otto connects them, adds CRM context over time, and gives AR teams one operating layer for payment communication.
Inbox
Where AR work starts.
ERP + billing
Where invoice truth lives.
CRM + GTM context
Where relationship context lives.
Simple setup
Up and running in under 10 minutes
No lengthy onboarding. No implementation team. Connect your accounts and start collecting the same day.
Connect your email
Link Gmail or Outlook — including shared mailboxes like billing@ and ar@. Otto syncs AR conversations automatically.
Sync your ERP data
Connect NetSuite, QuickBooks Online, or upload a CSV. Customers, invoices, and balances appear beside every thread.
Reply with full context
Open your inbox. Every conversation has customer history, open invoices, and AI-suggested next steps — ready to send.
Results that matter
Give your AR team back days of capacity
AR teams at B2B companies spend hours every week finding context, rewriting follow-ups, and remembering who needs attention. Otto compresses that work into one AI-assisted operating layer.
15+ hrs
Saved per week
Stop switching between email, ERP, and spreadsheets for every follow-up.
< 5 sec
To find any conversation
Every AR email from Gmail and Outlook, searchable and grouped by customer.
< 10 min
Setup time
Connect email, sync NetSuite or QuickBooks, and start replying the same day.
Copilot → autopilot
AI that matches your risk tolerance
Review drafts when needed, or let approved routine workflows run automatically with exceptions escalated.
The first hire you may not need to make
Otto is designed for finance leaders who need AR capacity before they are ready to add headcount. Start with AI-assisted replies, then move routine accounts into automated workflows as trust builds.
Capacity calculator
What is manual AR email work costing you?
Most teams know collections email is painful, but they rarely put a number on it. Estimate how much capacity Otto can return by reducing invoice lookup, triage, and repetitive follow-up writing.
This assumes Otto cuts manual AR email work by 50%. Treat it as a directional estimate, not a guaranteed outcome.
Manual AR email work
18 hrs/week
Potential capacity returned
450 hrs/year
Estimated annual capacity cost
$24,750
If this is close, your AR inbox is already a budget line.
Otto is designed to reduce the manual work behind triage, invoice lookup, reply drafting, and routine follow-up sequencing — before you add another headcount.
Default assumptions: 3-person AR team, 6 hrs/person/week, $55/hr loaded cost.
Request early accessWhy Otto
AI-native AR without the enterprise bloat
Legacy AR suites were built around portals, dashboards, and long implementations. Newer AI-agent platforms promise full autonomy on day one. Otto takes the practical path: fix the inbox first, layer AI over your real AR workflow, and automate only where the team has earned trust.
Platform roadmap
From inbox to intelligent collections
Otto starts as your team's command center. Over time, it learns your workflows and handles more on its own — so you focus on the conversations that need a human.
Copilot mode
Otto suggests contextual replies based on invoice status, payment history, and conversation tone. Review, edit, and send when you want a human in the loop.
Controlled automation
Set up reminder sequences for overdue accounts. Otto can send routine workflow steps on schedule while high-touch customers route to personal outreach.
Broader autopilot mode
As your team builds trust, expand autonomous collections across more routine scenarios — within your rules, with escalation paths and a full audit trail.
Collections intelligence
DSO trends, aging reports, and payment projections per customer. Know where to focus your team's time before cash flow becomes a problem.
FAQ
Common questions
Otto is an AI-powered operating layer for accounts receivable teams. It pulls AR-related emails from Gmail and Outlook into one view, enriches each conversation with ERP data, drafts context-aware replies, runs routine follow-up workflows, and escalates exceptions to humans when needed.
Most AR automation platforms are built for enterprise finance orgs — long implementations, complex dashboards, and full platform replacements. Otto starts where your AR team already works: email. It adds ERP context, AI decisions, controlled workflows, and an autopilot path so routine collections can run automatically while exceptions surface to the team.
We support NetSuite, QuickBooks Online, and CSV import as a universal fallback. Rillet, Campfire, Xero, Salesforce, and HubSpot are on the roadmap. The long-term goal is to connect the systems where invoice truth and relationship context already live.
Otto uses AI to classify AR emails, summarize account context, detect important signals like disputes or payment promises, and decide whether a message should be drafted, sent through a workflow, or escalated. Deterministic workflow rules handle timing and guardrails. You can review drafts first, then graduate routine scenarios to autopilot when you are comfortable.
Yes, when you enable it. Otto can start human-in-the-loop with drafts your team approves, or it can run approved routine workflows automatically. Autopilot is controlled by your rules: sensitive accounts, disputes, unusual replies, and high-touch relationships can be escalated instead of sent automatically.
That is the goal for many teams. If your AR team is losing 15–20 hours per week to inbox triage, invoice lookup, and repetitive follow-ups, Otto is designed to return days of capacity without forcing a full finance transformation project.
Yes. All credentials are encrypted at rest with AES-256. We use Supabase with row-level security policies on every table, ensuring strict data isolation between organizations. OAuth tokens are stored server-side only and never exposed to the browser.
Most teams are up and running in under 10 minutes. Connect your email (Gmail or Outlook OAuth), link your ERP or upload a CSV, and you're ready to go. No engineering team or IT involvement required.
Early access is free and includes the full product: unified inbox, AI context panel, smart replies, ERP integration, and multi-subsidiary support. We're working closely with early teams to shape the product, so you'll also get direct access to the founding team for feedback and feature requests.
Ready to give your AR team an AI co-pilot?
Otto is opening beta access to select AR teams. Request early access and we'll reach out when a spot opens.